Writing a team management action plan requires you to devise a method of allocating time resources to your remote teams to pursue set objectives and deadlines. As small groups purely rely on online setups and configurations to work, beat deadlines, and submit solutions, crafting a time management action plan can be among the most potent tools that you have in your toolkit for remote team management.
Even before you get started with the process, you should be fully knowledgeable about the kind of operations in question to write a plan in line with the project itself. There are various aspects, steps, and processes that you can follow, which will culminate in a top time management action plan for your team.
Define the Ground Rules
The first step in writing a time management action plan for remote teams is defining and clarifying the ground rules. This is essentially coming up with a set of conventions and operating procedures that will guide the entire project execution phase with the remote teams. It is imperative to set up and define the ground rules, as these will help provide the outlines of how you will handle the project and how you will execute going forward.
Set Performance Metrics
In writing a time management action plan for remote teams, you must first set the performance metrics or performance indicators before laying out the entire plan. The upside of using these metrics is that you can leverage and use them as a real-time monitor of progress made thus far. This way, you can tie time allocation to the achievement of these performance metrics. The metrics can take the form of:
- Code and algorithms are developed per day.
- Web content developed per individual.
- Client complaints and questions were tackled.
Consider Starting with Urgent Tasks
When creating a time management action plan, you will have to do some breakdowns to ensure that various team members get their due portions of the task or project at hand. These task portions will then determine your time allocation. When doing this, ensure that you are giving priority to urgent tasks. In the plan, you can use a combo of color-coding and other similar techniques to highlight that a particular task is a priority. If it is a web content development project, then you need to strategize on the development pace to ensure that you execute well and in a timely fashion. If it is software development, you need to accurately layout the approach to get the development done.
Prioritizing can also allow you to finish the complex parts of the project first before embarking on other parts that might not be that technical. “Can you help me with my thesis?” This is something pro writers come across in their day-to-day tasks, and since there can be many other requests like these, the only way they work around it is by starting with urgent tasks. Professional writers use this methodology to get writing tasks done, and it works most of the time. They start with the complex parts of the writing assignment as they work their way to the simple parts. This is what makes professionals from any writing service extremely good at what they do.
Outline Expected Time Expend
With remote teams, you are dealing with both individuals making up the teams and entire teams outright. While you might have specific hours and tasks allocated to individuals within the team in your plan, you might also have to allocate hours to entire teams. You, therefore, have to outline in advance the expected time-spend throughout the project. This will help form the basis of the time management action plan by giving you a rough time estimate that you can break down for planning purposes.
Divide the Project for Better Management
If you are executing one colossal project and want to write a time management action plan for your remote teams, dividing the project will easily lead to project completion. When you break down the project at hand, you create mini-tasks that you can allocate to individual team members across your remote teams. Depending on an individual’s capability, speeds, and skills, you can now allocate time resources and craft a time management action plan that will take into account these factors.
Implement Time-tracking
For you to get a concise report on the expenses of time on the part of individual team members or across entire teams, you might want to consider instituting time-tracking in your action plan. You can infuse the use of time-tracking and project management tools that follow up on and ensure that, indeed, teams are meeting the set time targets you have outlined in your time management action plan. This can help ensure that the people working remotely under your supervision get things done and assist in project implementation.
Involve Team Members and Entire Teams
If you are writing a team management action plan for people working remotely, you need to ensure that you rope them in the process. Therefore, you should ask for their input on the various aspects of time management, flexibility, and nature of the task for which the time management plan is getting drawn up. By involving the team members or the teams in general, you give them a say in how they will work, which can help boost synergy across the team.
In summary, writing a team management action plan for remote teams can significantly help with project execution. It can also simplify how various tasks get handled across the team or the teams involved. However, you need to ensure that you get the process of building such a plan right if you are to have success with allocating time resources across your teams when handling your projects.
Author’s bio. Jessica Fender is a professional content creator, copywriter, and editorial manager on Mywritingpapers. Her experience in digital marketing and professional development has enabled her to write better articles, essays, and case studies on these topics. Jessica enjoys reading personal development lit and listening to podcasts.