Celoxis Empowers SweetRush to Conquer the Exponential Growth Challenge
Discover how Celoxis enables SweetRush to drive elevating corporate to enterprise and evolves to virtual operations.
- Industry
- Custom Learning Services
- Location
- Austin, TX (Virtual)
- Scalable GrowthFrom corporate to enterprise
- Virtual OperationsEnabling a distributed team
- Stronger ExecutionHigher visibility and control
About SweetRush
A fully virtual studio building custom learning at scale
SweetRush Inc. is a premier e-learning, U.S. company, excels in custom e-learning, games, mobile apps, and training programs. Operating fully virtually it consistently beckons industry accolades, earns international awards, and maintains near-zero turnover through its strong learning culture.
As a global freelance network of industry veterans and modern digital talent, SweetRush blends the creativity of a boutique studio with the infrastructure of a global delivery machine. Its people bring diverse backgrounds, enabling the company to take on complex programs at scale—delivering engaging learning experiences that make a real impact on business results for clients around the world.
Challenge to solution
Six pressures on delivery, and what Celoxis changed
Faced with growing complexity across projects, people, and financials, SweetRush turned to Celoxis.
Before
Project Scheduling Complexity
Juggling multiple projects, resource constraints, and shifting priorities made scheduling complex and time-consuming.
After with Celoxis
Streamlined Project Scheduling
Centralized scheduling across all projects and teams, with real-time visibility into resources and timelines, simplified planning and execution.
Before
Team & Client Collaboration
Dispersed teams, multiple tools, and limited visibility made collaboration with internal teams and clients difficult.
After with Celoxis
Improved Collaboration
A single platform brought teams and clients together with greater transparency, making it easier to share information, track progress, and keep everyone aligned.
Before
Billing Leakage
Billable work was sometimes missed or under-reported, leading to revenue leakage and time lost in manual tracking.
After with Celoxis
Improved Billing Accuracy
Time tracking and project visibility ensured all billable work was captured, reducing leakage and improving accuracy.
Before
Project Selection
Without a clear view of project data, it was harder to prioritize opportunities and confidently commit resources to the right work.
After with Celoxis
Optimized Project Portfolio
Centralized data and real-time insights made it easier to evaluate opportunities and select projects that align with strategic goals.
Before
Accurate Cost Tracking
Tracking actual costs across projects was challenging, making it difficult to understand margins in real time.
After with Celoxis
Margin Boost
Real-time cost tracking provided better visibility into project profitability, helping the team stay on top of budgets and margins.
Before
Executive Reporting
Creating accurate, up-to-date reports for stakeholders was manual and time-intensive, limiting visibility into business performance.
After with Celoxis
Simplified Reports and Accurate Reporting
Real-time dashboards and automated reporting made it easy to share accurate, up-to-date insights with executives, improving visibility across the business.
Before Celoxis
The struggle with Microsoft Project & spreadsheets
Like many growing professional services organizations, SweetRush relied on Microsoft Project and spreadsheets to plan, track, and report on its work. As the business scaled, this approach became increasingly complex and difficult to manage.
Disparate tools, manual updates, and limited visibility made it hard to get a clear, real-time view of project health, resource capacity, and financial performance. What worked in the early days no longer met the needs of a larger, more dynamic organization.
What was breaking
- Siloed project data across multiple tools and spreadsheets
- Time-consuming manual updates and inconsistent reporting
- Limited visibility into resource capacity and project status
- Difficulty tracking financial performance in real time
- Increased complexity as the business scaled
- It was clear they needed one connected system.
The reporting is the best that I've seen and is definitely one of the strongest muscles of Celoxis. Celoxis is truly a powerhouse when it comes to project management, and it is a great tool for planning and organizing project-related efforts.”
Michael MilshteinDirector of Engineering and DevelopmentSweetRushResults and business impact
Visibility, standardized processes and lower operating cost
Celoxis provided SweetRush with a unified platform to gain end-to-end visibility, standardize how work gets done, and operate more efficiently as they scaled.
Visibility
Real-time insights across projects, resources, and financials.
Standardized Processes
Consistent workflows and best practices across teams.
Lower Operating Cost
A unified platform reduces manual effort and enables more efficient working.
The outcome
Celoxis gave SweetRush one connected way to plan work, collaborate across teams, and act on reliable project data.
- Clear portfolio visibility
- Consistent delivery workflows
- Better operational control
- ★★★★★4.6/5 on G2
- Cloud or on-premise
Discover Celoxis
Let us demonstrate why Celoxis is the ideal PPM Solution for you.
- 14-day free trial
- No credit card required
- Import your existing plans